Godalming Town Council

I hereby summons you to attend the Policy & Management Meeting to be held in The Council Chamber, Bridge Street, Godalming on 5th of June, 2008 at 7 15 PM.
Louise Goodfellow, Town Clerk.

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Agenda

1 MINUTES

To approve as a correct record the minutes of the meeting held on the 15 May 2008, a copy of which has been circulated previously.

2 APOLOGIES FOR ABSENCE


3 PETITIONS/STATEMENTS/QUESTIONS FROM MEMBERS OF THE PUBLIC

The Chairman to respond to any petitions/statements/questions received from members of the public of which notice has been given in accordance with Standing Order 87.

4 DISCLOSURE OF PERSONAL AND PREJUDICIAL INTERESTS

To receive from Members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by the Local Authorities (Model Code of Conduct) Order 2007 No.1159.
Members are requested to disclose, in accordance with the Code of Conduct, both the existence and nature of any 'Personal' or 'Prejudicial' interests that they may have in relation to matters for consideration on this agenda.
Personal Interests
(1) Subject to sub-paragraphs (2) to (5) below, where a Member has a personal interest in any business of the Town Council and attends a meeting of the Council at which the business is considered, the Member must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.
(2) Where the Member has a personal interest in any business of the Town Council which relates to or is likely to affect a person described in paragraph 8(1)(a)(i) or 8(1)(a)(ii)(aa) of the Code of Conduct, the Member needs only disclose to the meeting the existence and nature of that interest when s/he addresses the meeting on that business.
(3) Where the Member has a personal interest in any business of the Town Council of the type mentioned in paragraph 8(1)(a)(viii) of the Code of Conduct, the Member need not disclose the nature or existence of that interest to the meeting if the interest was registered more than three years before the date of the meeting.
(4) Sub-paragraph (1) only applies where the Member is aware or ought reasonably to be aware of the existence of the personal interest.
(5) Where a Member has a personal interest but, by virtue of paragraph 14 of the Code of Conduct, sensitive information relating to it is not registered in the Town Council's register of members' interests, the Member must indicate to the meeting that s/he has a personal interest, but need not disclose the sensitive information to the meeting
Prejudicial Interests
Where a Member has a personal interest in any business of the Town Council that Member also has a prejudicial interest in that business where the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice that Member's judgement of the public interest. Where a Member has a prejudicial interest that Member must withdraw from the room or chamber where a meeting considering the business is being held.

5 ACCOUNTS PAID SINCE LAST MEETING

Town Clerk to report.

6 SUPPORT TO THE RETAIL ECONOMY OF THE TOWN

Councillor SW Cosser and Councillor JR Thompson and the Town Clerk have met with a local trader who has made a number of suggestions about how the Town Council could support retailers in the town centre by promoting the town and encouraging shoppers. A number of proposals are under investigation.

One of the proposals includes the development of a town centre map that would identify all retail premises (and possibly all businesses) in the town centre. To proceed this project requires some pump-priming funding to pay for the design and artwork required for the first map. Thereafter the project would be self-financing with new businesses being invited to pay the modest costs of having the map reprinted to include that new business.

Members are therefore asked to consider making £1,000 available from the New Initiatives Fund to support this project; £68,482 of the fund remains unallocated currently.

7 REVIEW OF GO GODALMING YOUTH'S FREE USE OF THE WILFRID NOYCE CENTRE

On 29 November 2007 the Policy & Resources Committee agreed the following (Minute 491-07 refers):

"A free hire of the Wilfrid Noyce Centre was granted for on Saturday, 1 December 2007.

Members agreed that it was appropriate for Go Godalming to describe these club music nights as "supported by Godalming Town Council". In addition to the free hire currently requested further free hires were agreed (subject to other hirers' requirements) - at no more than one a month; the position to be reviewed by this Committee (or its successor) on 22 May 2008."

Members are asked to consider whether or not this commitment to provide further free hires of the Wilfrid Noyce Centre, at no more than one a month, to Go Godalming should be extended until the end of the current financial year (i.e. until 31 March 2009).

8 PROGRAMME OF MEETINGS FOR THE STAFFING SUB-COMMITTEE

Members are asked to agree the following proposed schedule of meetings for the Staffing Sub-Committee:

Date - Time - Venue

 


9 TOWN COUNCIL REPRESENTATION ON EXTERNAL BODIES - REPORT ON SPORT GODALMING

Members are asked to note a report from Councillor PJ Martin (attached for the information of Members) about Sport Godalming - an organisation on which Councillor PJ Martin represents the Town Council.

10 DATE OF NEXT MEETING

The next meeting of the Policy & Management Committee is scheduled to be held on Thursday, 26 June 2008 at 7.15 pm in the Council Chamber or at the conclusion of the Planning & Environment Committee, whichever is the later.

11 ANNOUNCEMENTS

Brought forward by permission of the Chairman.  Requests to be submitted prior to commencement of the meeting.

THE COMMITTEE MAY WISH TO EXCLUDE THE PUBLIC AND PRESS FROM THE MEETING AT THIS POINT PRIOR TO CONSIDERATION OF THE FOLLOWING ITEM BY REASON OF THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE TRANSACTED IE. COMMERCIALLY-SENSTIVE MATTERS.

12 REVIEW OF LEASE OF ALLOTMENT LAND TO THE FARNCOMBE & DISTRICT WORKING MEN'S ALLOTMENT ASSOCIATION

Members to consider a confidential report from the Town Clerk.

13 GODALMING BOROUGH HALL

Members to consider a confidential report from the Town Clerk.