Godalming Town Council

I hereby summons you to attend the Planning & Environment Meeting to be held in The Council Chamber, Bridge Street, Godalming on 17th of July, 2008 at 6 30 PM.
Louise Goodfellow, Town Clerk.

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Agenda

1 MINUTES

To approve as a correct record the minutes of the meeting of the Committee held on the 26 June 2008, a copy of which has been circulated previously.

2 APOLOGIES FOR ABSENCE


3 PETITIONS/STATEMENTS/QUESTIONS FROM MEMBERS OF THE PUBLIC

The Chairman to respond to any petitions/statements/questions received from members of the public of which notice has been given in accordance with Standing Order 87.

4 DISCLOSURE OF PERSONAL AND PREJUDICIAL INTERESTS

To receive from Members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by the Local Authorities (Model Code of Conduct) Order 2007 No.1159.
Members are requested to disclose, in accordance with the Code of Conduct, both the existence and nature of any 'Personal' or 'Prejudicial' interests that they may have in relation to matters for consideration on this agenda.
Personal Interests
(1) Subject to sub-paragraphs (2) to (5) below, where a Member has a personal interest in any business of the Town Council and attends a meeting of the Council at which the business is considered, the Member must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.
(2) Where the Member has a personal interest in any business of the Town Council which relates to or is likely to affect a person described in paragraph 8(1)(a)(i) or 8(1)(a)(ii)(aa) of the Code of Conduct, the Member needs only disclose to the meeting the existence and nature of that interest when s/he addresses the meeting on that business.
(3) Where the Member has a personal interest in any business of the Town Council of the type mentioned in paragraph 8(1)(a)(viii) of the Code of Conduct, the Member need not disclose the nature or existence of that interest to the meeting if the interest was registered more than three years before the date of the meeting.
(4) Sub-paragraph (1) only applies where the Member is aware or ought reasonably to be aware of the existence of the personal interest.
(5) Where a Member has a personal interest but, by virtue of paragraph 14 of the Code of Conduct, sensitive information relating to it is not registered in the Town Council's register of members' interests, the Member must indicate to the meeting that s/he has a personal interest, but need not disclose the sensitive information to the meeting.

 The Comments and observations from the following Waverley Borough Councillors are preliminary ones prior to consideration at Borough Council level and are based on the evidence and representations to the Town Council.

Councillor PJ Martin
Councillor SP Connolly
Councillor RA Gordon-Smith
Councillor JPJ Hubble
Councillor T Martin
Councillor SN Reynolds
Councillor JR Thomson
Councillor LE Wheatley
Councillor CA Wilson

Prejudicial Interests
Where a Member has a personal interest in any business of the Town Council that Member also has a prejudicial interest in that business where the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice that Member's judgement of the public interest. Where a Member has a prejudicial interest that Member must withdraw from the room or chamber where a meeting considering the business is being held.

5 PLANNING APPLICATIONS - CONSULTATION


To consider a schedule of planning application attached at Appendix A

6 PLANNING APPEALS


New Appeals Lodged

WA/2008/0093 Erection of a single storey extension at 94 Ockford Road, Godalming.

7 WAVERLEY BOROUGH COUNCIL - PLANNING DECISIONS

A list of Godalming applications considered by Waverley Borough Council (either by delegated authority or by the Area Planning Committee (Central)) where decisions were significantly different to the observations submitted by the Town Council is attached for the information of members.

8 ITEMS FOR THE INFORMATION OF MEMBERS

Members are asked to note the items, which are tabled for their information.

9 CREATION OF AN AD HOC ADVISORY COMMITTEE

It seems possible that the next meeting of this committee currently scheduled to take place on Thursday, 7 August 2008 at 6.30 pm maybe inquorate.  This arises because of members' holiday plans and the recent invitation for a civic delegation to visit Mayen that weekend.  Members have two options:

·To cancel the next meeting of the committee and consider six weeks' worth of planning applications on Thursday, 28 August 2008 - meaning that some observations will not be submitted to the Planning Authority in time; or
·To create an ad hoc advisory committee to make comments on the planning applications that would have been considered on the 7 August 2008 on the committee's behalf.

The Town Clerk recommends the latter course of action and suggests that an advisory committee be created comprising 10 members, to meet at 6.30 pm on Thursday, 7 August 2008 in the Council Chamber.  The ad hoc committee will consider the planning applications received in the three weeks to 30 July 2008 and make observations to Waverley Borough Council on this committee's behalf.

10 DATE OF NEXT MEETING

Subject to the decision made by Members on the previous agenda item, the next meeting of the Planning & Environment Committee is scheduled to take place on Thursday, 28 August 2008 at 6.30 pm in the Council Chamber.

11 ANNOUNCEMENTS

Brought forward by permission of the Chairman.  Requests to be submitted prior to commencement of the meeting.

Attachments