Godalming Town Council

I hereby summons you to attend the Full Council Meeting to be held in The Council Chamber, Bridge Street, Godalming on 24th of July, 2008 at 6 30 PM.
Louise Goodfellow, Town Clerk.

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Agenda

1 MINUTES

THE TOWN MAYOR to sign as a correct record the Minutes of the Meeting of the Council held on the 8 May 2008.

2 APOLOGIES FOR ABSENCE

TO RECEIVE apologies for absence.

3 PETITIONS/STATEMENTS/QUESTIONS FROM MEMBERS OF THE PUBLIC

The Town Mayor to respond to any petitions/statements/questions received from members of the public of which notice has been given in accordance with Standing Order 87.

4 DISCLOSURE OF PERSONAL AND PREJUDICIAL INTERESTS

To receive from Members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by the Local Authorities (Model Code of Conduct) Order 2007 No.1159.
Members are requested to disclose, in accordance with the Code of Conduct, both the existence and nature of any 'Personal' or 'Prejudicial' interests that they may have in relation to matters for consideration on this agenda.
Personal Interests
(1) Subject to sub-paragraphs (2) to (5) below, where a Member has a personal interest in any business of the Town Council and attends a meeting of the Council at which the business is considered, the Member must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.
(2) Where the Member has a personal interest in any business of the Town Council which relates to or is likely to affect a person described in paragraph 8(1)(a)(i) or 8(1)(a)(ii)(aa) of the Code of Conduct, the Member needs only disclose to the meeting the existence and nature of that interest when s/he addresses the meeting on that business.
(3) Where the Member has a personal interest in any business of the Town Council of the type mentioned in paragraph 8(1)(a)(viii) of the Code of Conduct, the Member need not disclose the nature or existence of that interest to the meeting if the interest was registered more than three years before the date of the meeting.
(4) Sub-paragraph (1) only applies where the Member is aware or ought reasonably to be aware of the existence of the personal interest.
(5) Where a Member has a personal interest but, by virtue of paragraph 14 of the Code of Conduct, sensitive information relating to it is not registered in the Town Council's register of members' interests, the Member must indicate to the meeting that s/he has a personal interest, but need not disclose the sensitive information to the meeting
Prejudicial Interests
Where a Member has a personal interest in any business of the Town Council that Member also has a prejudicial interest in that business where the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice that Member's judgement of the public interest. Where a Member has a prejudicial interest that Member must withdraw from the room or chamber where a meeting considering the business is being held.

5 ANNOUNCEMENTS AND LETTERS

TO RECEIVE official announcements, letters, etc.

6 COMMITTEE REPORTS

TO RECEIVE Chairmen's reports of the Committees as under:

Planning & Environment Committee

The Planning & Environment Committee recommended that Full Council agree the cancellation of the committee meeting planned for Thursday, 7 August 2008.

Policy & Management Committee

The Policy & Management Committee recommended that Full Council agree the cancellation of the committee meeting planned for Thursday, 7 August 2008.

7 MINUTES OF MEETINGS

TO RECEIVE the minutes of the undermentioned Committees:


Planning & Environment Committee


Policy & Management Committee


8 GODALMING JOINT BURIAL COMMITTEE - REPORT

TO NOTE FOR INFORMATION the report of the Godalming Joint Burial Committee of its proceedings on the 12 June 2008

9 SIGNING OF PAPERS

TO AUTHORISE the Clerk to sign or, where appropriate to have sealed on behalf of the Town Council any orders, deeds, or documents necessary to give effect to any of the matters contained in the Reports received at this meeting or in any Resolution passed by the Council.

10 THE GODALMING FAIRTRADE TOWN CAMPAIGN

Members to receive a statement from the Godalming Fairtrade Town Campaign about progress towards becoming a Fairtrade Town.

11 WORK OF THE GODALMING JOINT BURIAL COMMITTEE

Members to receive a presentation from Mr Alan Corcoran, Facilities & Cemeteries Manager, about the work of the Godalming Joint Burial Committee.

12 DATE OF NEXT MEETING

The date of the next Full Council meeting is scheduled to be held on Thursday, 23 October 2008 at 6.30 pm in the Council Chamber.

13 ANNOUNCEMENTS

Brought forward by permission of the Chairman.  Requests to be submitted prior to commencement of the meeting.