Godalming Town Council

Minutes and report of
The Joint Burial Committee
held on 12th June 2008

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BUSBRIDGE PARISH COUNCILLORS

*    Councillor Long
*    Councillor Westwood

1 MINUTES

The Minutes of the meeting held on the 3 April 2008, having been previously circulated, were signed by the Chairman as a true record.

2 APOLOGIES FOR ABSENCE

Apologies for absence were received and approved.

3 DISCLOSURE OF PERSONAL AND PREJUDICIAL INTERESTS

Members declared no Personal or Prejudicial Interest in relation to any item on the agenda for this meeting, which is required to be disclosed by Section 94(1) of the Local Government Act 1972 in accordance with paragraph 10 of the National Code Local Government Conduct.

4 COMMUNITY GARDENS AT EASHING CEMETERY

Members considered proposals to establish a community garden at Eashing Cemetery and agreed to defer consideration until the next meeting pending a preliminary design exercise.

5 PUBLIC RELATIONS

Members considered a draft leaflet (copy attached to record minutes) prepared to provide help to those making decisions about funeral arrangements, and it was agreed:

(a)to produce an amended version of the leaflet circulated to members;
(b)to set up a £1,000 publicity budget.

6 NATURAL BURIALS

Members received a presentation from Joy Jardine on the design for the Natural Burial section of the Cemetery and agreed that the plans as discussed be completed.  

7 DATE OF NEXT MEETING

The next meeting of the Godalming Joint Burial Committee was scheduled to take place on Thursday, 31 July 2008 at Nightingale Cemetery at 5.00 pm and at 5.30 pm in the Council Chamber.

8 ANNOUNCEMENTS

There were no announcements.

THE COMMITTEE RESOLVED TO EXCLUDE THE PUBLIC AND PRESS FROM THE MEETING AT THIS POINT PRIOR TO CONSIDERATION OF THE FOLLOWING ITEM BY REASON OF THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE TRANSACTED IE. COMMERCIALLY SENSITIVE MATTERS.

9 REFURBISHMENT OF EASHING CEMETERY LODGE

Following an on-site inspection of The Lodge at Eashing Cemetery, Members received a report (copy attached to record minutes) from Messrs Ted and Oliver Kannemeyer of Drake & Kannemeyer on the detailed costings for three options - rebuilding, refurbishment and demolition. Members agreed:

(a)unanimously to proceed with the refurbishment option;
(b)by a majority of 6 in favour to 2 against, to include the construction of the proposed brick wall as part of the refurbishment option.