Godalming Town Council

Minutes and report of
The Policy & Management Committee
held on 11th June 2009

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54-09 MINUTES

The Minutes of the meeting held on 14 May 2009, having been previously circulated, were signed by the Chairman as a true record.

55-09 PETITIONS/STATEMENTS/QUESTIONS FROM MEMBERS OF THE PUBLIC

No petitions/statements/questions had been received from members of the public in accordance with Standing Order No 80.

56-09 DISCLOSURE OF PERSONAL AND PREJUDICIAL INTERESTS

Members declared no Personal or Prejudicial Interest in relation to any item on the agenda for this meeting, which is required to be disclosed by Local Authorities (Model Code of Conduct) Order 2007 No.1159.

57-09 ACCOUNTS PAID SINCE LAST MEETING & SCHEDULE OF PAYMENTS

Godalming Town Council
Accounts paid since the 12 March 2009 £30,276.19
Balance held in Business Deposit Account Balance at 31 May 2009 £432,546.16
Balance held in the Current Account bank Balance at 31 May 2009 prior to bank reconciliation £14,370.54

A schedule of the accounts paid was tabled for the information of Members.  The vouchers relating to these payments were also tabled at the meeting for inspection.  All payments made were in line with the agreed budget or other resolution of this Committee or Full Council.

Members agreed that the Chairman should sign the schedule of accounts paid.

58-09 FINAL ACCOUNTS FOR THE 12 MONTHS ENDING 31 MARCH 2009

Members considered the Final Accounts for 2008/09 and noted that the overall income exceeded expenditure by £6958.

Members noted the significant variances between the final accounts and the revised estimates as being; a decrease in interest received of £2,817 and underspends on professional fees and grants of £4,267 and £2,381 respectively.

Members noted that the internal audit would be conducted on 12 June 2009 and that the outcome from the internal audit would be reported on 25 June 2009, prior to the external audit in July 2009.

The Annual Accounts for Godalming Town Council (incorporating Broadwater Centre and Wilfrid Noyce Community Centre) for the year ended 31 March 2009 were RECEIVED and ADOPTED.

59-09 AUDIT SUB-COMMITTEE

The Chairman of the Audit Sub-Committee Councillor T Martin presented the minutes and report of the Audit Sub Committee meetings held on 25 March and 28 April 2009 – these were received by the Committee.

60-09 STAFFING SUB-COMMITTEE

The Vice-chairman of the Staffing Sub-Committee Councillor SP Connolly presented the minutes and report of the Staffing Sub Committee meeting held on 21 May 2009 these were received by the Committee.

Members agreed the EMPLOYEE CODE OF CONDUCT and recommended it to Full Council for adoption.

Members agreed the APPRAISAL SCHEME and recommended it to Full Council for adoption noting that staff consultation on the scheme had yet to take place.

61-09 TOWN COUNCIL REPRESENTATION ON EXTERNAL BODIES - REPORT ON THE GODALMING TRAFFIC GROUP

Members agreed to defer a report on the Godalming Traffic Group.

62-09 TOWN COUNCIL REPRESENTATION ON EXTERNAL BODIES - REPORTING ARRANGEMENTS

Members noted that the next report anticipated by this Committee would be that by the Town Clerk on the St Marks Community Initiative Group.

63-09 DATE OF NEXT MEETING

The next meeting of the Policy & Management Committee was scheduled to be held on Thursday, 25 June 2009 at 7.15 pm in the Council Chamber or at the conclusion of the Planning & Environment Committee meeting, whichever was later.

64-09 ANNOUNCEMENTS

There were no announcements.